Sample of Letter for Sharing Sales Leads

Dear Clothilde,

SUBJECT: A New Lead in Detco

Last week while traveling to Seattle, I met a fellow passenger on USAir, Langton Hughes, who expressed an interest in our velcro products particularly the Elastonics brand line which you handle. I gave her your name as the local sales rep in her area.

If you would like to pursue this lead from your end, you may contact her in San Marino at 555-2500. If for some reason you can’t get to her immediately, let me know and I’ll pass the name on to someone else.

Specifically, I think her key interest is hypoallergenic velcro materials. You might want to approach her on the premise that ordering in bulk and assortment of velcro materials would be best for her manufacturing line.

Best of luck,
Kipp from Marketing

Read More

Sample Reply Letter to Customer after Losing Bid

Dear [Name],

Thank you for giving us the opportunity to present our products and services last [insert date].

Being the leader in providing quality repair service, Hanz Mechanics will always remain as a viable, cost-effective alternative for your maintenance needs.

Though it’s clear that your decision to acquire a repair service company was reached after much deliberation. We wish you good luck with your efforts.

Although we were not selected to help you with your current repair needs, we sincerely appreciate being considered in your bidding process. We look forward to being of service to [Insert Company name] in the future.

Best Regards,
Sample Cover Letter

Read More

Sample of Official Invitation Letter for Student Visa

A Visa request letter for a student scholarship

To Whom It May Concern,

We do hereby inform the Consular Service that [Name] has been accepted for a scholarship at the [Insert University Name].

[Name] born on [birth date] and from [country of origin] is to carry out a period of studies under the [insert educational program] starting on (day/month/year) and ending on (day/month/year).

The student was awarded a monthly subsistence grant in the amount of [insert amount]. The student will receive proper accommodation guaranteed by [Insert University Name].

The student has been informed that he/she must request a study visa at the closest embassy consular services of his/her place of origin or residence, unless he/she is of a nationality that does not require a visa.

I am appealing to your good faith and asking the persons responsible for the Consular Service to whom this letter is being presented, to kindly facilitate the granting of the study visa that is being requested.

Best Regards,
Sample Covr Letter

Read More

Sample Request Letter for Visa Extension as Business Traveler

Visa extension to pursue contract negotiations and business matters

Dear [Name],

I am requesting an extension of stay as a visitor on business travel until [date]. I wish to extend my stay to pursue contract negotiations with [insert company name] in behalf of my employer [insert company name] based in [country of origin]. I am currently employed as [position] and I am responsible for purchase and shipping transactions.

I have also enclosed official letters from my company and the details of our business transaction. Also please find the immigration forms: [insert form details] and the required processing fee of [amount].

I would really appreciate it if my request for an extension would be granted as soon as possible.

Sincerely,
Letterbarn

Read More

Sample of Letter Seeking Scholarship Applicants

Dear Mr. Gorman,

We trust this finds you well.

You may now be familiar with the Asia Leaders Programme (formerly known as Dual Campus Master of Arts in International Peace Studies programme) of the United Nations-mandated University for Peace (UPEACE), a graduate school specialised in peace education and conflict resolution training. This is a Scholarship Programme being funded by The Nippon Foundation - Japan, which is run out of our main campus at Costa Rica and Ateneo de Manila University, the UPEACE partner university in the Philippines. In April 2009, the programme for the third cohort of scholars commenced.

We are writing to you because at this point, UPEACE would like to extend an invitation to interested parties to apply for the next intake of scholars.

We believe that many individuals within your network would not only be interested but would be quite qualified for this scholarship. We would thus like to request your assistance by disseminating the attached promotional materials within your network. For your quick reference, attached are some pertinent details of this programme.

Best Regards,
Maria Luisa

Read More

Sample of School Excuse Letter

Dear School Principal,

Kindly excuse my son Edward V. Bella, senior student of Class B, he was absent from June 10-13, Monday to Wednesday.

I had to take my children to visit their grandfather who has been very ill and has requested the presence of his grandchildren. Our family is going through a very difficult time and Edward has been deeply affected by this family matter.

I hope you would kindly allow him to take any remedial tests or exams he missed during his absence from school.

I hope you understand.

Sincerely,
Mrs. Bella

Read More

Sample Follow-up Letter on Pay Raise after Probation Period

Dear HR Manager,

In our interview ten months ago, I was told that I would receive a salary increase of $560 after my six-month probation period. As of this date, the increase has not yet been reflected on my payslip.

I would appreciate a short meeting with you discussing the terms of my salary increment and the employee benefits past my probation period to which is now due. I think such a move would be fair as I have taken more responsibility and commitments for the company. My performance is also at par with your expectations based on your last job performance review. So I would be very grateful if you could look into the matter at hand.

Hoping for your kind and immediate attention.

Sincerely,
Probation employee

Read More

Sample Request Letter for Salary Increase along with Job Transfer

Dear Sir:

This is regarding my transfer notice to the Accounting Bureau at South District. As I am taking in more responsibilities at this new location, I would like to ask for a salary increment along with my final approval of transfer.

As you are well aware that my current salary is $1,350 as a supervisor at the Main Office. Now as I am a District Supervisor for Claims, I feel it is appropriate that I also be considered for a wage increase. Without a salary increment, it would be difficult for me to sustain the increase in living and travel expenses with my daily commute to South District.

Thank you for considering me as a supervisor for one of your important business centers. I am very grateful for this promotional opportunity. As per email, you have often stated in your quarterly reviews that you are satisfied with my work, so I am confident that you will sincerely consider my request as soon as possible.

I look forward to your positive response.

Yours sincerely,
Mr. S

Read More

Sample Promissory Note for Intent to Pay

Dear Mr. Cotard,

Under our original agreement, my deadline to settle my outstanding balance of $1,200 is on May 21, 2010. Due to unforeseen circumstances concerning my health, I am unable to make payments on the said date. I would kindly like to request for a two (2) week extension to settle the matter.

In good faith, I am making a small payment of $500 today which would leave me at a balance of $700 to your company. I am doing what ever I can to clear my debt.

Hoping for your consideration.

Sincerely,
Mrs. Langerhans

Read More

Sample Promissory Note with Partial Payment

A Promissory Note that states the whole amount of the bill and the Partial Payment made by the tenant, in lieu of his water bill.

Dear [Name],

I, [name] [address] will be able to pay [amount] from my total bill of [amount]. I agree to pay the remaining balance of [amount] on [date]. For now, I am unable to settle the full amount.

In this regard however, I would like to thank your kind office for the billing extension and for the continued use of the building's water supply.

Thank you very much,
Sample Cover Letter

Read More

Sample Thank You Letter to Employer for Bonus

Dear Boss,

Though its not Christmas yet, it sure feels like it.I would like to thank you for this wonderful surprise at work, I didn't expect to receive my quarterly bonus, but I'm really glad I did and more importantly, you've approved and signed it.

Thank you for letting me know that all the hard work and late hours put in by me and my team are well worth it!

I really appreciate the gesture.

Best Regards,
Team Leader

Read More

Sample Thank You Letter to the Organizers of Annual Event

Often certain companies or groups would like to extend their thank-yous to event organizers through an open letter published at a local daily. Newspapers usually feature such letter of commendations under the community news. This is a good example of such a letter expressing their gratitude towards a collaborative effort:

From:[Name]

Greetings!

I wish to commend [Company A] and [Company B] for enthusiastically collaborating once again to stage another [event] this year.

The resoundingly successful [Event] held last year certainly warranted a follow-up. And the good news is that this year, the event's organizers have decided to not just replicate their feat but outdo themselves as well. They have accomplished this by enhancing this [event] with conferences at the [place] where there are greater concentration of enthusiasts, in an effort to allow more of them to benefit from this initiative.

I would also like to profusely thank the organizers who spearheaded this event for heeding our call to be partners in promoting [insert cause].

By providing [Company] with your vigorous support and continued assistance in the crucial areas of [insert cause], our goal of creating [insert goals] by [date] remains nothing short of attainable.

May this event be another fruitful success.

Sincerely,
Sample Cover Letter

Read More

Sample Request Letter of Job Transfer to another Location

Dear [Name],

This is to officially express my intent to be transferred to [department] at [location].

I have been a loyal and hardworking employee of our company for the last [number] of years.

Our facility at [location] is in very close proximity to my home at [address] and my children's school. It will only take a [number] of minutes walking to reach our workplace compared to the daily commute of 4 hours from our department at [location] of which I am currently assigned.

My reasons for this request is to be able to give more time for my family after work, such a transfer would be beneficial for my children's well-being.

Also the transfer would make the workplace very accessible for me in case there might be occasions of which you may suddenly require my presence over for business matters.

Hoping for your consideration.

Sincerely,
Sample Cover Letter

Read More

Sample Request Letter for Approval of Job Transfer

Dear [Name],

I am pleased to inform you that your request for transfer to [department] as [position] has been approved by our management. You will now report directly to [Name and position] under our [department].

Your compensation package now stands at [Amount] with the same full medical and dental coverage in our company's employee benefit plan.

As an employee transfer from [department], may I request that you have your current supervisor send our Human Resources Department your present accrued sick leave, vacation, health and personal leave balances in writing.

Regards,
Sample Cover Letter

Read More

Sample Resignation Letter # 2

Parting is such sweet sorrow, especially when you've been overlook for a supervisory role in the company. This letter clearly says they've lost a valuable employee.

Dear [Name],

With this letter, I hereby submit my resignation from [Company Name] effective [date]. An opportunity has presented itself at [Company Name] that will enable me to work in a supervisory role.

I would like to thank you for the experience of having worked and trained under a truly outstanding organization such as [Company Name]. The number of years I have spent with the company is truly invaluable.

Sincerely,
Sample Cover Letter

Read More

Sample Resignation Letters # 1

Employee with no written contract of employment resigns

Dearest Sir/Madam:

This is to confirm that I am resigning from my position as [Employee Position].

Although there is no written contract of employment between us, I accept that we have a verbal agreement and that my notice period stands at [duration/# of] weeks. Please be assured that I will do all I can to assist in the smooth transfer of my responsibilities before leaving.

I wish your company every good fortune and I would like to thank you for having me as part of your team.

Sincerely yours,
Sample Cover Letter

Read More

Sample Love Letter expressing Undying Love

Dear [Name]

I am the luckiest man in the world. For I have the most caring, patient and understanding woman anyone could ask for. My life has no meaning without you.

We've been through a lot together, weathered emotional storms and personal failures. And yet, you've never given up on me. In fact, you've made me a better person. Given me hope and a new sense of ambition to pursue my dreams. In the years we've known each other, you've given me nothing but your love and support.

All that I am, I owe to your boundless love.

Let me just say now, as you are my bestfriend and the love of my life - I cannot ever live without you! Most importantly, I love You!

Happy Valentine's Day, my Dearest!

Much love,
Sample Cover Letter

Read More

Sample Valentine's Day Letters for Love Letter

Dear [Name],

There is so much I want to say right now, my mind and heart is racing with all these thoughts pouring in like waves of undying passion for you. Since you came into my life my dear, I have never been the same.

I have been constantly thinking of you, even in my dreams you haunt me. I spend my waking hours adrift, mindless at work, just hoping to be with you again. Only such thoughts console my deep longing for you. No one else could touch my heart the way that you do.

You complete me and I wish nothing more but to be with you forever.

I love you [insert name]

Always,
Sample Cover Letter

Read More

Sample Authorization Letter for Medical Records

Re: AUTHORIZATION LETTER FOR MEDICAL RECORDS

TO WHOM IT MAY CONCERN,

I am [Name] of [insert address]. I have been a patient of [insert medical facility] under [Doctor's name] for a number of years.

I hereby authorise release of all requested medical information to the above-listed requesting company.


Sincerely,
Cover Letter Sample

Read More

Sample Authorization Letter for Transcript of Records

TO WHOM IT MAY CONCERN,

This is to authorize my brother, James Henson to claim my transcript of records on my behalf. I am currently on assignment abroad, and I would need an original copy of my university transcript to complete the process of some very important applications. Attached with this letter are my valid IDs and student information.

I would appreciate any kind of assistance your office may extend to my brother with regards to this matter.

Thank you very much

Sincerely,
Cover Letter Sample

Read More

Sample Business Letters for Congratulations on the inauguration of new facility

Dear [Name],

Congratulations to the administration and staff of Metro Medical Center on the inauguration of your new facility.

We admire Metro Medical Center's commitment to improve the quality, safety and efficiency of hospital care in the country as manifested in its exemplary brand of service.

We hope that the Metro Medical Center remains our steadfast partner in promoting medical tourism, we hope to become as one of the most preferred and outstanding wellness destinations in Asia, famous for its distinct hospitality.

Sincerely,
[your name]

Read More

Sample Business Letters for Cancelled Transaction and Delivery

Dear Sir:

Thank you for your email.

We would like to inform you that your transaction has been CANCELLED.

For your inquiry, indeed the branch we have provided you has a delivery. However, every branch has a certain area that they can deliver to. Unfortunately, the area you have provided is no longer covered by the delivery of the said branch. Thus, the suggestion for the alternative pick-up area.

Please advise if said branch is convenient for you so that we can promptly process your order and inform your the branch about the matter.

We sincerely apologize for this inconvenience and we thank you for your continued patronage.

Thank you and we hope to hear from you soon!

Regards,
[your name]

Read More

Sample Apology Letter for sending Incomplete Information

Dear [Customer Name],

I'd like to apologize for sending you the incomplete information on [insert subject]. There was a slight miscommunication on our end. I have now thoroughly checked the details and I am sending you the correct and updated information with this email.

I'm sorry for any inconvenience this may have caused. I appreciate your understanding. Please call me if you have any questions. I can be reached .

Sincerely,
[your name]

Read More

Sample Apology Letter for Missed Meeting

How to apologize to a friend or colleague for missing your meeting. Three versions available.

Hello [Name]

I can't tell you how sorry I am for missing our meeting at [location]. My boss wanted me to do an errand for him at the last minute and I had to get it done pronto!

I hope I could make it up to you on another day, maybe we could have coffee? Can we meet up on [insert date]?

Thank you for your understanding and patience. I look forward to seeing you soon.

Sincerely,
[your name]

---

Hello [Name]

I can't tell you how sorry I am for missing our meeting at [location]. Something very urgent came up at the last minute. It would be more appropriate if I explain it in person.

I hope I could make it up to you this [insert date]?

Thank you for your understanding and patience. I look forward to seeing you soon.

Sincerely,
[your name]

---

Hello [Name]

I can't tell you how sorry I am for missing our appointment at [location]. A family emergency came up which needed my immediate attention. It would be better if I explain the details in person.

I hope I could make it up to you this [insert date]?

Thank you for your understanding and I can't wait to see you soon

Sincerely,
[your name]

Read More